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Privacy Notice

1. Introduction

Welcome to Rohacs Architects Ltd. (and it’s subsidiary companies’) privacy notice.

Rohacs Architects Ltd. (and it’s subsidiary companies’) (“the Company”) is fully committed to compliance with the requirements of the Data Protection Act 2018 and all other data protection legislation currently in force. This Privacy Statement details your privacy rights, how the law protects you and how we look after your personal data while you visit our website, including any data you may provide through filling out the contact form on our website, conduct business with us or simply contact us.

It is important that you read this privacy statement together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy statement supplements the other notices and is not intended to override them.

This document is not intended for children and we do not knowingly collect data relating to children.

2. Data Protection Principles

The Company complies with the Data Protection Principles therefore the personal information we hold is:

  • Used lawfully, fairly and in a transparent way.

  • Collected and only used for valid purposes which was clearly explained to you

  • Relevant and limited to the purposes we have told you about

  • Accurate and kept up to date.

  • Kept only if necessary.

  • Kept securely

 

3. Controller

Rohacs Architects Ltd. (and it’s subsidiary companies’) is the controller and responsible for your personal data (collectively referred to as “Rohacs architects”, “The Company”, “we”, “us” or “our” in this privacy notice). The Directors are responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights please contact us:

 

Rohacs Architects Ltd.

Viktor Rohacs, Director

The building Society, 55 Whitfield Street, London, W1T 4AH, United Kingdom

T: +44 (0) 798 455 2427

E: vrohacs@rohacs.com

 

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

4. Changes to the privacy notice and your duty to inform us of changes

This version was last updated on 07.07.2023

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

5. Third Party Links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

6. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data includes [first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender].

  • Contact Data includes [billing address, delivery address, email address and telephone numbers].

  • Financial Data includes [bank account and payment card details].

  • Transaction Data includes [details about payments to and from you and other details of products and services you have purchased from us].

  • Technical Data includes [internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website].

  • Profile Data includes [your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses].

  • Usage Data includes [information about how you use our website, products and services].

  • Marketing and Communications Data includes [your preferences in receiving marketing from us and our third parties and your communication preferences].

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We may also collect, store and use the following "special categories" of more sensitive personal information about you including: race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data, criminal convictions and offences.

7. How is your personal information collected?

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity and Contact data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

  • subscribe to our service or publications;

  • request marketing to be sent to you;

  • enter a competition, promotion or survey; or

  • give us some feedback.

Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies.

Third parties or publicly available sources. We may receive personal data about you from various third parties as set out below:

  • Technical Data from:

    • analytics providers (i.e. Google)

    • advertising networks

    • search information providers

  • Contact, Financial and Transaction Data from providers of technical, payment and delivery services

  • Identity and Contact Data from publicly availably sources (i.e. Companies House)

 

8. If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

9. How we use your personal data

We will only use your personal information when the law allows us to, most commonly, we will use your personal information in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.

  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

  • Where we need to comply with a legal or regulatory obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data. Should you give us a consent to use your personal data, you have the right to withdraw it at any time by contacting us.

10. Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data on more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity:

If you are an existing or future client, supplier, contractor or subcontractor. Manage payments, fees and charges or collect and recover money owed to us

Type of Data:

Identity / Contact / Financial /Transaction / Marketing and Communications

Lawful basis/ legitimate interest:

Performance of a contract with you

Necessary for our legitimate interests (to recover debts due to us

Purpose/Activity:

To process your job application

Type of Data:

Identity / Contact

Lawful basis/ legitimate interest:

Managing the recruitment exercise effectively

Legal obligation to process certain information for  recruitment

Purpose/Activity:

To manage our relationship with you which will include: notifying you about changes to our terms or privacy policy, asking you and enable you to leave a review or take a survey

Type of Data:

Identity / Contact /Profile / Marketing and Communications /Usage

Lawful basis/ legitimate interest:

Performance of a contract with you

Necessary to comply with a legal obligation

Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)

Purpose/Activity:

To administer, improve and protect our business and our website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

Type of Data:

Identity / Contact / Technical /Usage

Lawful basis/ legitimate interest:

Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud)

To keep our website updated and relevant, to develop our business Necessary to comply with a legal obligation

Purpose/Activity:

To inform you about main business developments or networking events occasionally

Type of Data:

Identity / Contact /Profile

Lawful basis/ legitimate interest:

Necessary for our legitimate interests (to develop our products/services and grow our business)

Purpose/Activity:

To send courtesy emails to our contacts (i.e. Season Greetings)

Type of Data:

Identity / Contact

Lawful basis/ legitimate interest:

Necessary for our legitimate interests (to develop our products/services and grow our business)

11. Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

12. Disclosures of your personal data

We may have to share your personal data with the parties set out below for the purposes set out in the “table in previous paragraph.

13. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

14. Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, PI insurance, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

To comply with our Professional Liability Insurance and any possible information request about the design of our projects, we do not delete project information, only move the related files and documentation including emails to a secure archive folder once the project deemed as non-live.

Non-live project means:

•            Completed project or

•            There is no prospect of us to continuing.

Further Details of retention periods for different aspects of your personal data are available in our Retention Policy which you can request from us by contacting us.

15. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data:

  • Request access to your personal data

  • Request correction of your personal data

  • Request erasure of your personal data

  • Object to processing of your personal data

  • Request restriction of processing your personal data

  • Request transfer of your personal data

  • Right to withdraw consent

If you wish to exercise any of the rights set out above, please contact us.

16. Accessing your data

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

 

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

 

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

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